Reports turn everything happening in your studio — lessons taught, money in and out, attendance, teacher hours — into numbers you can read at a glance or pull into a spreadsheet. There are thirteen of them, most with their own period filter and all with a one-click CSV export.
Where reports live
Reports sit inside the Billing & Finance group in the left sidebar, at Billing & Finance → Reports.
Who sees what Owners and finance roles see all thirteen reports. A teacher sees only their own teaching reports — their utilisation and teaching figures are scoped to their own lessons and relabelled "My utilisation" / "My teaching".
The thirteen reports
| Report | What it tells you |
|---|---|
| Revenue | Income over the period, so you can see how the studio is tracking. |
| Outstanding | Money still owed — invoices that are unpaid or overdue. |
| Payroll | What each teacher is due to be paid for the lessons they delivered. |
| P&L | A profit-and-loss view: income against expenses for the period. |
| Event Profit | The margin on events and group sessions once costs are accounted for. |
| Billable Hours | Teaching hours that can be billed, totalled per teacher. |
| Expenses | Logged business expenses across the studio. |
| Mileage | Recorded mileage claims, ready for reimbursement. |
| Lessons Delivered | A count of lessons actually taught in the period. |
| Cancellations | Cancelled lessons, so you can spot patterns. |
| Utilisation | How full your timetable is — booked time against available time. |
| Attendance | Who turned up, who didn’t, and your overall attendance rate. |
| Teacher Performance | A summary of each teacher’s activity and outcomes. |
Choose a period
Most reports have a period selector — week, month, term or a custom date range. Each opens on a sensible default. To change the window:
- Open Billing & Finance → Reports and pick the report you want.
- Use the period selector at the top to choose week, month, term or a custom date range.
- The figures update to match. Switch reports and your chosen period carries across.
Two reports work differently:
- Outstanding is a live snapshot of what’s owed right now, so it has no period control.
- Mileage is organised by UK tax year (the per-mile rates change with each tax year), with its own previous / next tax-year controls instead of the period selector.
Export to CSV
Need the numbers in a spreadsheet — for your accountant, your own records, or a quick chart? Every report has a CSV export button. Select CSV, and the report downloads exactly as filtered for the period you’ve chosen. From there you can open it in Excel, Numbers or Google Sheets.
For more on logging the costs that feed the Expenses, Mileage and P&L reports, see Expenses and mileage.
Was this out of date or unclear? Tell us — we keep these guides matched to the live app.