Every teacher, every venue, one timetable.
LessonLoop runs multi-site music academies: one timetable across teachers, rooms and venues; registers for lessons taught inside partner schools with no fixed clock time; pay rates per lesson, hourly or by percentage, with payroll counted from lessons actually taught; and termly invoicing with Direct Debit. £39 a month, flat — unlimited teachers, pupils, locations and rooms.
Three venues, one grid.
Every lesson carries a site and a room, so a Saturday spread across a studio, a church hall and a partner school reads as one timetable rather than three diaries.
- ✓ Unlimited locations, each with an address, a type and its own rooms — one set as primary for new lessons
- ✓ Clashes caught across teacher, room and pupil at once, before a parent hears about it
- ✓ Teacher lanes in the week view, so a busy site is legible instead of a stack
- ✓ Substitutes and cover without rebuilding the week; the register still knows who taught it
Registers without invented times.
You visit a school on a Tuesday, you are given a room, and the office sends children out one at a time. LessonLoop supports that directly instead of asking you to make up a clock.
- ✓ Untimed lessons for the same school, teacher and day group into one register block — Bell Farm — 14 children
- ✓ The block sits in a Schools strip pinned above the timed grid, in day, three-day and week views
- ✓ Mark Present, Absent, Late or Cancelled straight down the list; each tap saves on its own
- ✓ Reorder the running order and choose whether the new order applies to this day or carries forward
The marking is the same attendance record as anywhere else — it feeds invoicing, make-up credits and payroll identically.
Set the rate once. Payroll counts.
Each teacher has a pay basis and a rate, and the Payroll report does the arithmetic from the lessons that were actually taught — not from a parallel spreadsheet somebody keeps.
- ✓ Per lesson, hourly, or a percentage of what the lesson earns — plus exceptions where a rate differs
- ✓ Employment recorded as employee or self-employed contractor, with a default lesson length
- ✓ Thirteen reports — revenue, outstanding, payroll, P&L, event profit, billable hours, expenses, mileage, lessons delivered, cancellations, utilisation, attendance and teacher performance
- ✓ By week, month, term or a custom range, with CSV out and a one-way sync of invoices and payments into Xero
Write it once. Send it to the right list.
Term dates, a closure, a room change, a fee chase. Pick who receives it rather than pasting the same text into twenty threads.
- ✓ Audiences: all families, everyone overdue (with the total owed beside the count), by pupil status, or by teacher
- ✓ Consent recorded and delivery status shown per family, so you know who actually got the closure notice
- ✓ Sent from your own email address on your own domain, with reusable message templates
- ✓ WhatsApp reminders as an optional prepaid pack, in early access. There is no SMS channel
Enquiries that land
somewhere, not in an inbox.
An academy loses more places to a lost email than to a competitor. Enquiries arrive as records, not as messages somebody has to remember.
From your own website
Embed an enquiry widget into the site you already have, or publish a booking page for an open class or a taster slot. Both can sit on your own custom domain rather than ours.
Through to a lesson
Enquiries are tracked to an outcome, booking requests wait for your approval, and an approved request becomes a real lesson on the real timetable, in a real room.
Fifteen teachers across four venues. Still £39.
Published list prices, read from each vendor’s own pricing page. An academy is where a per-teacher meter costs the most, because an academy is mostly teachers.
| Team size | MyMusicStaff | MakeMusic Studio | My Music Lessons | LessonLoop |
|---|---|---|---|---|
| 1 teacher | ~£13 | ~£16 | £9.95 | £15 Solo |
| 5 teachers | ~£29 | ~£31 | £21.75 | £39 |
| 8 teachers | ~£40 | ~£43 | £30.60 | £39 |
| 15 teachers | ~£67 | ~£70 | £51.25 | £39 |
| 30 teachers | ~£125 | ~£128 | £95.50 | £39 |
Every price above was read from that vendor’s own pricing page on 4 September 2026. US list prices converted at approximately $1 = £0.78 for comparison only — the rate moves, and what a UK card is charged depends on the vendor’s own checkout. GBP prices are as published. LessonLoop is £15 a month Solo — one teacher, unlimited pupils — and £39 a month School, with unlimited teacher accounts and unlimited pupils. The School price is the same at three teachers or thirty. Run it on your own numbers, or read the full comparison tables.
The only AI that does the admin.
An academy generates more admin than any one person can hold. LoopAssist proposes the work and waits for your word before it does any of it.
The Morning Brief
What needs you today across every venue — unmarked registers, unpaid invoices, a lesson nobody has covered — in one read.
Propose, confirm, execute
Ask in plain English and it drafts the invoice, moves the lesson or writes the chase. Nothing executes until you confirm it.
Ask from ChatGPT or Claude
The MCP connector answers questions about your own academy from the assistant you already use. It is read-only today — it reads, it does not change anything.
Academies, answered.
We teach inside partner schools where lessons have no fixed times. Does that work?
How are teachers paid, and does payroll reconcile?
Is £39 a month really the price for an academy with 200 pupils?
Can we message every family in one venue without messaging the rest?
Can families find and book with us from our own website?
What does moving several venues onto one system involve?
The rest of the cluster.
Music school software
The single-site version of this page: terms, registers, teacher pay and termly billing for one music school.
Read it →Performing arts school software
The same spine for speech and drama, musical theatre, singing and graded dance.
Read it →What admin costs you a year
Your hours, your rate, your answer — a free calculator with no email gate, and the number an academy usually underestimates.
Read it →Every audience page sits under who LessonLoop is for. The numbers are on pricing, the depth is on the product tour, and the dated competitor tables are on compare.
Put every venue on one timetable.
30-day free trial. No card. Send us the timetable and the pupil list — we will import them for you, free.