Studios lend things out constantly — a starter violin, a theory workbook, a spare tuner — and it’s studio property that walks out of the door. The Lending Library keeps the register: what you own, who has it, when it’s due back, and what state it came back in.
Where it lives
Open Teaching → Lending Library in the left sidebar, or press ⌘K and type “lending”. Owners, admins and teachers add items, lend and take returns; a finance member who opens the page is told plainly who it’s for.
The Lending Library arrives with the Termly operator milestone — reach Running weekly, then create a term or complete a second billing run — and you can bring it forward at any time from Grow.
Add your items
Select Add an item and give it a name, a type (instrument, book or accessory) and an optional serial or asset tag — useful when you own several of the same thing (VLA-014 beats “the other viola”). Add a condition note if you like. Items start Available. One row is one physical item.
Lend something out — at the lesson
The quickest way is from the pupil’s own page: open the pupil and, under On loan, choose Lend an item — the pupil is already selected. Pick the item and a due date (2 weeks, End of term or a date of your own) and it’s done. You can also lend from the Lending Library itself or from ⌘K with “Lend an item”.
The item moves to On loan, showing who has it and when it’s due, and the pupil’s page keeps the loan under On loan, with past loans behind Show returned.
What families see
The family’s portal Home carries an On loan to you card — each item, which child has it and when it’s due, with an overdue mark if it’s late. They’re reminded in the portal and by email three days before an item is due back, and once more the day after if it hasn’t come back. That’s the whole reminder: LessonLoop never nags, and staff aren’t emailed about it — the Overdue filter is your view.
Returns, condition and overdue items
When it comes back, select Return on the loan: confirm the date, choose the condition on return — As lent, Minor wear, Needs repair or Lost — and add a note if you want. The item is Available again, unless it needs repair or is lost, in which case it wears that badge and can’t be lent again until you’ve edited it.
The list filters by All / Available / On loan / Overdue; anything past its due date wears an Overdue badge with the days counted, and overdue loans sort first.
Who can do what
| Owner · Admin | Teacher | Finance | Family | |
|---|---|---|---|---|
| Add and edit items, lend, take returns | Yes | Yes | No | No |
| Remove an item (its loan history goes with it) | Yes | No | No | No |
| See what’s on loan to them | — | — | — | Yes, on the portal Home |
Good to know Teachers see the Lending Library too, so whoever actually hands the viola over can record the loan — you don't have to funnel everything through the office.
Was this out of date or unclear? Tell us — we keep these guides matched to the live app.