Your organisation settings are the details that describe your school — its name, where it is, and how money is shown — plus the branding parents see on every invoice and across the parent portal. It’s worth getting these right early, because they flow through to so much else.
Where it lives
Everything here sits under Settings → Organisation.
| Setting | What it controls |
|---|---|
| Org name & address | Your school’s name and contact address, shown on invoices and to families. |
| Time zone | The zone your timetable, reminders and reports run in. |
| Currency | The currency for all invoices and payments. |
| VAT | Your VAT registration details, if you’re VAT-registered. |
| Branding | Your logo and accent colour — shown on invoices and the parent portal. |
Update your details
- Open Settings (the gear in the left sidebar), then choose Organisation.
- Edit your org name, address, time zone and currency as needed.
- If you’re VAT-registered, add your VAT details so they appear correctly on invoices.
- Save. Changes apply across the app straight away.
Add your logo and accent colour
Your branding makes invoices and the parent portal feel like your school rather than a generic tool.
- In Settings → Organisation, find Branding.
- Upload your logo (a clear, square-ish image works best).
- Pick your accent colour — this tints buttons and headings parents see.
- Save, then send yourself a test invoice or open the portal to check how it looks.
Good to know Currency and time zone underpin every invoice, reminder and report, so set them before you start billing. There's a separate personal time zone under Settings → Profile that only affects how times look to you.
Terms, closures and policies live here too
The Organisation section is also home to the rules that shape your timetable and billing:
- Academic terms and closure dates — see Academic terms and closure dates.
- Your default reschedule and cancellation policy, make-up credit policy, and booking & cancellation (self-serve) settings.
- Scheduling defaults for new lessons.
Setting these once means new lessons, make-ups and parent bookings all follow the same rules without you having to decide each time.
For the full picture of how Settings is laid out, see Where every setting lives.
Was this out of date or unclear? Tell us — we keep these guides matched to the live app.