Billing & getting paid
Connect card payments, run billing, record payments, and chase overdue.
How billing works in LessonLoop
Follow a lesson from your calendar through to a paid invoice — and see why changing a rate card never rewrites invoices you've already sent.
Set up card payments
Connect Stripe so parents can pay invoices by card — with payouts going straight to your own bank account.
Create and send invoices
Raise a one-off invoice with New invoice, or bill everyone at once with a billing run — generate, review and send, by term or any custom date range.
Record a cash or bank payment
Mark an invoice paid when a family pays you by cash, bank transfer or cheque — record it by hand on the invoice in a few clicks.
Refund a payment
Refund a card payment straight back to the parent's card through Stripe, or record a cash, bank transfer or cheque refund so your books stay accurate.
Void or write off an invoice
Cancel an invoice that shouldn't exist with Void, or record an uncollectible debt with a write-off — and know which one to use.
Set up a payment plan
Split a sent invoice into instalments, each with its own due date, so a family can pay a larger bill in stages.
Chase overdue invoices
See which invoices are overdue and let LessonLoop send payment reminders automatically — on the channel each family prefers.
Family accounts and statements
See everything a family owes and has paid in one place, and share a clear statement — invoices, payments and balance per family.
Set up late fees
Automatically charge a fixed or percentage late fee on overdue invoices after a grace period — so chasing payment is one less job.
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